![]() In today’s day and age, it’s quite easy to fill the inbox with irrelevant emails from marketers, banking offers, and promotional stuff. You can press Command + J on Mac or Ctrl + F on Windows to forward the selected mail on Outlook. Forward MailĮmail Forwarding is another option that many of us use regularly. If you want to reply to an email in Outlook quickly, select the mail and hit Command + R for Mac or Ctrl + R on Windows to open the reply mail menu. New users may have a hard time finding the relevant action button. One of the major quirks with Outlook Windows and Mac apps is that most menus and icons are small. You can use the Command + 1/2/3/4/5 on Mac or Ctrl + 1/2/3/4/5 on Windows to navigate Mail, Contacts, Calendar, To-Do, and Sticky Notes. You can use the keyboard shortcuts to move among them. Navigate Among Prime Outlook MenusĪs mentioned earlier, the Outlook desktop apps have Contacts, Calendar, Tasks, and Sticky Notes integration. Memorize them and witness your productivity going through the roof. We will cover the top twenty-five Outlook keyboard shortcuts for Windows and Mac. Using Outlook keyboard shortcuts, you can quickly mark emails read, delete those marketing junk, flag an email to send it straight to Microsoft To-Do, and even compose an event in the Outlook calendar. It also integrates Calendar, Contacts, Microsoft To-Do, and Sticky Notes. Outlook app isn’t limited to email management only. Instead of using the mouse or trackpad to navigate Outlook, master these best Outlook keyboard shortcuts for Windows and Mac. While it gets the job done, some may find the icons and text too small. Unlike Gmail, Outlook offers a native app on Windows and Mac. That’s handy for quickly moving messages to the folder you prefer.While general consumers opt for Gmail to manage emails, Outlook enjoys a sizable following among small businesses and enterprise users. Move is on the Home tab and includes a list of the recently used destination folders. What’s been in Outlook for some time is the Move command which got better with Outlook 2007 and the ribbon. MoveĬhances are you regularly move messages to different folders – not just a single ‘Archive’ folder. Makes you wonder why it’s taken Microsoft so long to add this feature – it’s been on the customer request list for many years. Change the Archive folderĬhange the Archive folder (ie the destination folder) from File | Info | Tools. One Click Archive is also One Key Archive – the Backspace key will move a message to the Archive folder. While One-Click Archive is intended to be used from the Inbox, it will work from any Outlook folder to move the selected messages to the nominated ‘Archive’ folder. However, the message/s are still marked as Read after being moved back to the original folder, a little bug that should be fixed. ![]() The Undo button (Ctrl + Z) will reverse an Archive move if you clicked in error. When the Archive button is pressed the selected message/s are: The folder doesn’t have to be called Archive. ![]() It’s a normal Outlook messages folder.Ĭhoose existing folder – select any folder in the current mailbox (you can’t choose another mailbox or message store ie PST file). The ‘Archive’ folder doesn’t have any special properties that we can find. The first time you click on the button, you get some choices.Ĭreate archive folder – creates a new folder called ‘Archive’ in the root of the current mailbox. Unlike other Outlook features with the word ‘Archive’ in them, this one-click action can move the selected message/s to any folder you choose. This feature is essentially a ‘one click’ move to a folder of your choice. ![]() You can find it easily, it’s on the left side of the Home tab. Microsoft has now pushing out to Office 365 subscribers a new feature for Outlook 2016 for Windows – One click Archive. ![]()
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